Book As Far In Advance As Possible
Most facilities, vendors, and planners can be booked more than a year in advance. If possible, take advantage of this window of opportunity. Should something go wrong, it will provide you with more time to make alternate arrangements. Also, be aware that some vendors will actually charge you more if you order or book things at the last minute.
Shop Around and Deal With Trustworthy People
Before booking anything you should shop around and get an idea of current prices for each category of your wedding. Don’t just hire the first vendor you meet with. Ask around with family, friends, co-workers, etc. and get their recommendations about services they may have used.
Get Everything in Writing
It would seem obvious to do this, but a lot of couples tend to go on “faith” of what a vendor says, then are shocked with the vendor doesn’t follow through. Get everything, down to the smallest detail, in writing and be sure both you and the vendor agree on all points before signing any contract. Include exact descriptions, such as if you are ordering flowers: how may bouquets, the exact type and colour of the flowers, etc.
Regarding Photographers and DJ’s
When booking these services with a company, often you may wish to have a particular photographer/videographer and DJ for your wedding because you have seen their work or heard their play style and really like it. Make sure this is detailed on the contract with the person’s name. Again, also include the clause that if that particular person is substituted, you will not pay for the service and will receive a refund on all deposits. Don’t pay the full fee for a last minute substitute (unless you were thoroughly happy with their service).